Careers At HGS

Accounts Payable Specialist

Job Code : HGS/442
LISLE | IL Permanent

Job Description

This key member of the Corporate Finance Team supports daily coordination of the offshore Financial Shared Services function ensuring:

 1. Receipt and documentation of necessary approvals of vendor invoices for the weekly cash disbursements of U.S. based accounts payable invoices assembled by the offshore shared services team;

2.  Key role in the SAP Ariba purchase requisition and SAP purchase order GL coding process;
3.  Administers the company wide American Express Corporate Credit Card Program and prepares monthly payments;
4.  Monitors and reports on the SAP fixed asset additions and accounting for depreciation; administers company P-Cards;
5.  Reimbursement of employee out-of-pocket travel expense advances and reimbursements;

6.  Functions as U.S. onshore liaison/communication link for supporting offshore Shared Service issues/concerns.


  • Directly Reports To: Senior Controller of North America
  • Works closely with Senior Accounting Manager and accounting personnel both onshore and offshore

Principal Duties and Responsibilities:

·         Reviews Shared Services Accounts Payable documents (invoices, purchase orders, goods received approvals) on the SAP payables module and prepares (i) ACH batches (ii) check run batches, (iii) quick pay patches for submission for payment.

·         Insures that payments and purchase requisitions are posted correctly to the SAP general ledger company code/account/cost center/profit center.

·         Processes/assists in processing urgent invoices and purchase orders during Shared Service holidays.

·         Maintains and reconciles all North American fixed asset accounts in the SAP fixed asset system.

·         Actively participates in special projects and requests including internal and external audit requests.


The above statements are intended to indicate the general nature and level of work being performed by employees within this classification.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.  Employees in this job may perform other duties as assigned.  In addition to the above, all HGS employees are expected to:


* Promote teamwork and cooperative effort.  * Help train and give guidance to other HGS employees.  * Maintain a clean, safe, and unobstructed work area, and practice good safety habits.  * Provide internal and external customers with the highest quality service.



Minimum Job Requirements: (Education, Experience, Skills)

  • Associates Degree in Accounting, Bachelor’s degree in Accounting preferred
  • 10+ years of progressively responsible accounts payable and accounting experience
  • Demonstrated experience in operational accounting, specifically in accounts payable and cash disbursements, travel and expense reimbursements, and fixed assets.
  • Demonstrated understanding of accounting concepts and processes (fixed assets accounting, prepaid assets, accruals, account reconciliations, Accounts Payables activities)
  • Hands on self-starter with a strong desire to promote and implement continuous improvement opportunities
  • Excellent verbal and written communication and strong organizational skills
  • Project/job management skills and ability to work with minimal supervision
  • Highly organized and skilled at prioritizing multiple job functions
  • Energetic and ability to work in a team orientated environment
  • Strong Microsoft Excel skills
  • Cash Disbursements experience / on-line banking products
  • SAP experience or large ERP system experience required
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