Careers At HGS

Temporary HR Administrator

Job Code : HGS/343
EL PASO | TX Permanent

Job Description

The HR Administrator is responsible for maintaining and auditing the personnel databases.  This includes training the HR staff on system usage, troubleshooting system problems and establishing procedures for the collection and maintenance of information.  This position interacts with employees and supervisors to ensure proper documentation for records.  This position conducts regular audits to maintain system integrity and generates ad-hoc reports for the organization.  Additionally, this position will serve as our HR systems administrator to ensure proper security and system set up.



Principal Duties and Responsibilities:

1.       Oversees, maintains and audits personnel database.

2.       Assist in training other HR staff in usage of database.

3.       Assist in determination of process for collecting personnel information; documenting those procedures and creating paperwork or electronic documents for the collection of information.

4.       Ensures that information is complete and consistent and determines whether further discussion with employees or supervisors is needed or whether personnel information must be checked against additional files or listings. 

5.       Create reports to retrieve strategic information from the personnel system

6.       Assist in the creation of the virtual HR service center on our intranet site and LAN

7.       Maintain appropriate and legally required postings for bulletin boards and advise other physical locations on changes which need to be made

8.       Completes employment verification

9.       Back-up coverage for switchboard.



The above statements are intended to indicate the general nature and level of work being performed by employees within this classification.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.  Employees in this job may perform other duties as assigned.  In addition to the above, all HGS employees are expected to:


* Promote teamwork and cooperative effort.  * Help train and give guidance to other HGS employees.  * Maintain a clean, safe, and unobstructed work area, and practice good safety habits.  * Provide internal and external customers with the highest quality service.


Minimum jOB Requirements: (Education, Experience, Skills)

·         Prefer previous experience with ADP or other automated payroll and Human Resources database

·         Advanced Excel and Access skills

·         Intermediate Visio, Word, and PowerPoint skills

·         Strong analytical, problem solving skills required including competency with mathematics and logic

·         High school degree required; some college preferred

·         Knowledge of benefit laws and regulations preferred

·         Demonstrates high level of professionalism and confidentiality

·         Decision making ability to select appropriate precedent rules, or procedures from a number of alternatives.

·         Organized, flexible, detail-oriented, performs tasks simultaneously, knows how to prioritize







Uses Sound Judgment & Makes Decisions Wisely



Asks probing questions to better understand other external points of view.  Develops sound recommendations to achieve progress on major accounts/projects.  Recognizes limits in resolving complex issues and involves appropriate personnel as necessary.

Shows Initiative



Questions the way a process is done and suggest changes. Leads efforts to achieve long term goals.  Empowers and supports others to produce needed results that lead to the growth of the business and personal development.

Promotes Teamwork



Shares in-depth knowledge about the organization to expand team understanding of relevant issues.  Leads cross-functional teams.  Participates in external collaborative efforts and arrangements. 

Communicates Effectively


Conveys information to a variety of audiences, modifying content as appropriate.  Listens to others and facilitates the sharing of information. Acts as a leader during internal and external meetings.

Embraces Differences

Encourages differences as a way to enhance group productivity. Promotes equal treatment among team members.

Drives Customer Focus


Anticipates, understands and exceeds the needs of our customers.  Drives the development or enhancement of product/services, based on customer needs.  Leads and encourages team to build customer relationships.  Seeks feedback from our customers.




HGS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.



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